Enable Secure and Governed AI Across Your Organization
Whether you’re integrating AI tools like Claude, want to prevent AI data leaks, or looking to standardize AI access across your organization, IT Solutions will help you secure your environment and responsibly enable AI usage.
The Challenge: Using AI without Creating New Risk
AI should enhance how your teams work. When implemented with the right controls, it becomes a practical tool that helps teams learn faster, complete tasks more efficiently, and operate with greater clarity. If you are evaluating how to use AI while maintaining control, we can help you address AI adoption and oversight challenges, including:
Shadow AI:
Employees using public AI tools without organizational oversight.
Data Exposure:
Sensitive or outdated information being shared with employees and public tools.
Microsoft 365 Gaps:
Unclear permissions, data access, and governance.
Fragmented AI Tools:
Employees using multiple platforms, accounts, and subscriptions.
Limited Visibility:
Lack of insight into how AI is being used across the organization and productivity gains.
Our Services – A Practical Approach to AI
Prepare and govern your Microsoft 365 environment, so AI tools like Claude and Copilot can securely access and use your data.
We help you:
Prevent exposure of sensitive or confidential data (e.g., employee salaries, financials, or patient information).
Reduce risk of inaccurate or outdated AI outputs, ensuring AI uses relevant data.
Educate employees and boost productivity through foundational guidance
Put guardrails on AI by blocking unauthorized platforms and enforcing approved AI usage across your organization.
We help you:
Prevent unauthorized use of public AI tools that can expose private data and cause non-compliance.
Create a clear, consistent experience for employees, so they know which AI tools to use and when.
Gain visibility and control over how AI is being used across the organization.
Your employees gain access to a secure AI platform that brings multiple AI tools, integrations, and capabilities, such as training workshops and custom agents, into a single workspace.
We help you:
Eliminate fragmented AI tools and inconsistent usage across teams.
Maintain centralized control, visibility, and user management.
Accelerate AI adoption and productivity with automatic task routing to the most effective tools.
Prepare Microsoft 365 to integrate with Pangaea Data to protect patient data (PHI) and align with HIPAA requirements.
Ensure AI tools only access properly governed clinical and operational data
Prevent exposure of patient records and sensitive healthcare information
Control and standardize AI usage across clinical and administrative teams
Law Firms & Legal Services
Enable Copilot for document review, research, and knowledge management while maintaining strict client confidentiality.
Govern access to sensitive client documents and case data
Prevent use of unapproved AI tools that could expose privileged information
Accelerate legal research and document analysis to help attorneys identify relevant case law and references more efficiently
Financial Services
Enable AI for reporting, analysis, and client service while protecting sensitive financial data and adhering to regulatory requirements.
Reduce risk of exposing client financial data, internal reports, and sensitive communications
Maintain control over AI usage to support audit-readiness and regulatory requirements
Improve efficiency in reporting, analysis, and client-facing work, without introducing unmanaged tools and data risk
Manufacturing
Use AI to improve operations, reporting, and shop floor support without introducing tool sprawl or data risk.
Give shop floor and operations teams faster access to procedures, troubleshooting guidance, and production insights
Standardize and control AI usage across plants and teams, improving efficiency and consistency
Protect product designs, specifications, and operational processes from being shared through public AI tools
All Industries
Balance security, control, and productivity when using AI.
Prepare your productivity and collaboration tools for secure integration with AI
Control which AI tools employees can access
Accelerate AI use through an easy-to-use AI platform managed by us
Frequently Asked Questions (FAQs)
Using AI safely starts with assessing what data your tools can access and how those permissions are configured. In environments like Microsoft 365, AI tools can surface content based on existing permissions, which means outdated, sensitive, or improperly shared information can unintentionally appear in responses. Organizations typically address this by reviewing data access, tightening permissions, and establishing clear governance policies before broadly enabling AI tools.
Yes. Organizations can limit access to public AI platforms through network, endpoint, and identity-based controls. This allows businesses to restrict unapproved tools while directing users toward corporate-approved and secure AI environments. This approach helps reduce the risk of sensitive information being entered into public tools where it may not be protected.
In most cases, yes. AI tools that integrate with Microsoft 365 rely on existing data structures, permissions, and content quality. If permissions are too broad or data is not well managed, AI may return results that include sensitive or outdated information. Preparing the environment through governance, access reviews, and configuration helps ensure AI outputs are accurate and appropriate.
An AI access control strategy defines which tools your employees are allowed to use and how those tools are accessed within the organization. Without it, many employees independently use public AI platforms, which creates risks related to data exposure and compliance. It is important to note that 97% of breaches related to AI lacked proper AI access controls (programs.com). A structured approach ensures that AI usage is consistent, visible, and aligned with company policies.
A managed AI platform provides a centralized, controlled environment where users can access approved AI tools and capabilities. Instead of managing multiple AI tools, accounts, and subscriptions, organizations can standardize AI usage through a single platform that includes user management, security controls, and visibility into how AI is being used across your team.
Yes. Organizations can support multiple AI tools while maintaining control by using a combination of governance policies, access controls, and centralized platforms. This approach allows teams to take advantage of different AI capabilities while ensuring usage remains consistent, secure, and aligned with business requirements.
Shadow AI refers to the use of unapproved AI tools by employees, typically outside of IT or security oversight. While often well-intentioned, this can introduce risk if sensitive data is shared with tools that do not meet the organization’s security or compliance standards. Addressing Shadow AI helps improve visibility, reduce data exposure risk, and ensure AI is used responsibly.
