5 Ways a Modern Workplace Solution can Improve Corporate Culture

5 Ways a Modern Workplace Solution can Improve Corporate Culture

Is employee satisfaction at your company dwindling? Has productivity dropped off? Maybe employee morale is low, and turnover too high? If any of this sounds familiar then it’s time to hit restart. If you’re looking for a productivity boost in 2020, adding innovative technologies like a Modern Workplace Solution can provide you with a foundation to improve your corporate culture. 

1. Embrace Collaboration

Working in silos can cause bottlenecks and lead to employee frustration. Helping teams to collaborate more effectively could be key to reducing this negativity.

Interactive collaboration and project management tools provide employees with the information and transparency they need to get their work done in a more efficient manner. These tools offer the ability for teams to work together across multiple physical locations — helping to foster collaborative decision-making, giving employees more flexibility and control over how and where their work gets done.

With a digital workplace solution like Office 365 you can put your to-do lists, message boards, schedules, file storage, group chat, and Q&As in one place to streamline collaboration and boost productivity. You can invite external users, such as clients and vendors to collaborate, too.

Used in conjunction with interactive displays, project management tools can help spark creativity and encourage teamwork.

2. Exercise Flexibility

More people are telecommuting from their home offices or working from the road. Trade Union Congress predicts that 50% of the workforce is likely to be working remotely by 2020. As working outside of the office becomes mainstream, businesses need to equip employees with the right devices and applications so they can stay connected and work productively from any location. Cloud-based, real-time file-sharing and collaboration applications help connect remote workers to their office colleagues, making group collaboration affordable and more productive.

Flexible working schedules offer key benefits to companies, including:

  • Improved loyalty and employee satisfaction
  • Increase employee productivity
  • Reduced overhead for business premises
  • Better access to top talent
  • Reduced absenteeism

Online video and screen sharing meetings are also becoming more commonplace, using interactive technologies such as Zoom and Microsoft Teams to facilitate group meetings in HD.

3. Communicate Frequently

Email may have once felt like the go-to business communication tool, but who hasn’t spent hours searching for a lost email, accidentally sent a business-sensitive message to the entire organization, or lost the thread of communication due to messy email etiquette?

Thankfully, communication has become simpler in the modern workplace. While email will always have its place in business processes, the pendulum is shifting to encompass real-time communication platforms.

Improving workplace culture and employee engagement takes more than facilitating better team communication. Employees also need regular feedback and updates from the top. Ensuring a unified message for all employees regardless of location helps to keep everyone on the same page. SharePoint is an excellent application for building an intranet where company-wide communciations can be shared.  

4. Recognize and Reward Progress and Performance

Gamification is a big trend among established tech companies and start-ups and is now making its way into businesses of all sizes.

If you’re unfamiliar with the term, gamification helps companies put elements of game playing (e.g. point scoring, competition with others, rules of play) to work to more effectively engage employees and teams.

Gamification can help increase employee motivation, instill a sense of personal control, and offer cues and feedback to actions and completing tasks — and creates a sense of healthy competition. Popular game devices that can be incorporated into the workplace include leaderboards, badges, levels, challenges, point systems, and scores. Or simply displaying real-time data on dashboards built with Power BI for everyone to see can help as well.  

Millennials have grown up in an environment of online gaming, and many companies are introducing the concept to better engage them in the workplace culture.  Research indicates that up to 90% of employees become more productive when gamification is incorporated into their jobs.

5. Create Logical, Transparent Career Paths

Ninety percent of employers claim that new-staff retention is a problem. Studies suggest that the culprit is that employees don’t think they can progress in their careers, or that they lack clarity about what they need to do to climb the ranks.

Transparent and flexible career paths are proven to motivate high performers, and the companies that are retaining the best performers are using integrated recruiting tools that offer employees the first look at internal positions. Once again, interactive technologies can help with this.

Are you providing your employees with the tools and resources they need to work efficiently today? Microsoft Office 365 provides a wide range of applications that integrate seamlessly for easy communication and collaboration. At IT Solutions we've helped many companies build intranets and modern workplace solutions to solve a wide range of business challenges. If you're looking to take the next step in your digital transformation journey contact us today to see how we can help. 

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